Create PDF from Extensible Markup Language (XML) files

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Oct 03, 2022
novaPDF 10.x, 9.x, 8.x
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The following tutorial explains how to convert an XML file to a PDF document with the help of the novaPDF converter and several applications that have support for opening the XML file for printing. If you do not have novaPDF installed yet, use the Download page to download and install it.

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The XML or Extensible Markup Language is basically a document encoding set of rules and it is an open standard designed mostly for documents but also used for other data structures such as web services for example. The XML file type has been designed to be simple, usable and general oriented over the internet and has strong Unicode support for most of the World’s languages. Because of these attributes it is common to find the xml standard under both application/xml and text/xml types in various programs.
Currently there are 2 XML versions available; the original one named XML 1.0 dating from as far as 1998, and the second one XML 1.1 with some extended features aiming to make the format easier to use in some special cases like programming and API’s. Despite the features presented the XML format has its own share of critics as most describe it and its extensions as being too complex in some cases to work with especially if it also involves using programming languages. Due to the complexity involving the file type and the specific usage the portability of the XML is reduced.
It can be opened and edited with most text editors, however it is very specific in usage (programming, system design) and other people may not have the same knowledge on how to do it. A PDF however can be handled and shared successfully by anyone. Also using novaPDF in the XML to PDF conversion can greatly improve the PDF with signatures, overlaying, bookmarks and watermarks, document information for online searching and more.

How to convert XML to PDF using Notepad

Notepad is a simple application designed for text files and also has XML support and editing possibilities. To convert XML to pdf from this program:
  1. Browse for the XML file by clicking File->Open or pressing Ctrl+O
  2. Click File->Print or press Ctrl+P to open the Printer window
  3. Select novaPDF from the printers list and click Print
  4. Select after save actions if needed and click OK to convert the XML
Convert XML to PDF from Notepad

How to convert XML to PDF using Microsoft Word

Microsoft Word or any other alternative to it (such as LibreOffice Writer or OpenOffice Writer) have advanced support for XML and can view the file structure correctly. To convert the XML to PDF from this kind of Office Text editor:
  1. Open the XML file by clicking the Office Button-> Open and searching for the file on the computer
  2. Click on Office Button->Print and in the Print window select novaPDF from the drop-down list
  3. Click OK then OK again in the Save PDF File As window and the XML will be converted.
Convert XML to PDF from Word

How to convert XML to PDF using NotepadPlusPlus

Notepad is an open source alternative to Windows' Notepad. It is at its core a text editor, but can do so much more than Notepad. You can use it to open XML files as well, as it has extensive support for the file format. To convert the XML to PDF from Notepad follow these steps:
  1. Click File->Open->File again or press Ctrl+O to open the xml in the interface
  2. Click File->Print or press Ctrl+P and in the Print window select novaPDF from the list
  3. Click OK, make any modifications in after save actions and click OK again to start the conversion.
Convert XML to PDF from Notepad