novaPDF

The fully featured PDF creator

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About novaPDF

Short overview of novaPDF

Using novaPDF, both individual users and businesses are able to create PDF documents and easily share them, making the process of collaboration more efficient. With just a few clicks you can have your company’s reports, contracts, workflows, agreements, marketing plans, spreadsheets, forms, products list, price list, charts, emails or other printable documents converted in PDF format.

Its purpose is to enable users to exchange electronic documents easier, independently of the application in which they were initially created. The resulted PDF files can be viewed on any computer with a PDF viewer (reader) installed.

This PDF printer driver requires the .NET framework (you'll be prompted during installation if it's not already installed). It is compatible with these operating systems: Windows 11, 10, 8, 7, Vista, Server 2022/2019/2016/2012/2008R2 (x86/x64)

novaPDF includes an N-up page layout option that allows you to print multiple pages per sheet (up to 16) and set their page order. It will display important notifications and give you access to its most important actions in the novaPDF Tray application.

novaPDF allows you to define different private or public printing profiles, each with its own printing to PDF settings. This feature is very useful if there are different users using the same computer (and each has different printing preferences) or if you are the only user but need different settings for printing documents.

This PDF creator can generate PDF files with embedded fonts. This means that your PDF files can be read and printed on any system without distributing your font separately, while maintaining the original intended design. Furthermore, novaPDF can embed only the characters used in that document, so that the size of the resulting PDF will be smaller.

You can personalize your documents by setting the document information (title, subject, author, keywords) and adding XMP Metadata info. This feature is useful also if you want to publish your PDF files on the Web, as search engines will index your PDF files and use the document information to display it in the results. novaPDF can create PDF/A compliant PDF files, thus is ideal for long-term archiving of documents. It supports the following PDF/A formats: PDF/A-1a, PDF/A-1b, PDF/A-1u, PDF/A-2a, PDF/A-2b, PDF/A-2u, PDF/A-3a, PDF/A-3b and PDF/A-3u

novaPDF supports PDF Linearization. Also called fast web view, PDF linearization allows the creation of PDF files that can be easily viewed via the web browser. Instead of downloading the entire PDF file at once, the PDF will be "streamed" in the browser page-by-page.

This PDF printer driver has a lot of features that allows you to: modify the paper size (or create new custom page sizes for large format printing), modify the resolution (from 72 to 2400 dpi), change page orientation (portrait, landscape), embed fonts (support for OpenType, TrueType and Type1 fonts), merge PDF files and lots more. The user interface supports localization and novaPDF is available in several different languages.

novaPDF can automatically detect links in a document (either links between files or web links starting with "http://", "www", "mailto:" or "ftp://") and include them as clickable links too in the resulted PDF file. This option is specifically useful when you want to distribute a PDF file on the web and you want the links included in the original document to be accessible for users that receive the PDF file as clickable active links.

novaPDF installs add-ins for Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Visio) which lets users create PDF files faster from Office applications. A major advantage of the add-ins is the conversion of hidden hyperlinks and easy conversion of bookmarks. Without having the add-ins installed, hidden hyperlinks cannot be recognized and converted.

novaPDF can detect the headings in the printed document and add bookmarks in the generated PDF files. You have to define the text attributes for the document headings (font, size, style, color) and for the generated bookmarks.

You can send the generated PDF files via email. novaPDF can send the PDF using the default email client, via Outlook or directly using the SMTP server. The email properties (subject, content, email addresses) can be configured too. You can also choose to upload the generated PDF via FTP or SFTP.

You can password protect the interface or PDF files you create and permissions can be restricted to prevent the document from being viewed, printed, modified, copied or annotated. Your PDF documents will be protected and secured with up to 256-bit AES encryption. Additionally, if you have a digital signature you can sign your PDF documents thus certifying the authenticity and integrity of the PDF document for the recipient. PDF files can be edited thus it's recommended to sign important PDF documents such as invoices, contracts, agreements to be sure the document hasn't been altered without authorization. The PDF digital signature will be checked and indicated by the PDF reader when opened (i.e. Adobe Reader).

Starting with version 9, novaPDF includes a Printer Monitor module that allows you to see in real-time all print jobs and save logs for all of them. This can be used by administrators to monitor printing servers easier.

Use the Printer Manager to create new regular or shared printers all using the same novaPDF printer driver. This way you can add new virtual PDF printers based on novaPDF but using different defaults or permissions.

novaPDF Professional can be used as a shared network PDF printer, via Remote Desktop Connection, Terminal Servers or Citrix only if you own a license for each connecting computer that prints to it (directly, via the shared network printer or remotely). It can be installed on one computer in a network environment (printer server) and used by any computer within that network, without having to install it on each computer. Simply share novaPDF on the printer server and connect to it from the other computers.

You can also define public profiles. These profiles are created on the server computer and are automatically propagated to all client computers. You can configure some profiles to save the PDF files in a folder on server and all client computers will generate the PDF files in that folder.

Supported languages

Main features

Here's what makes novaPDF great

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Universal printing

Using novaPDF you convert to PDF any type of printable document (i.e. DOCX, XLSX, PPTX, PUBX, HTML, TXT,...), accessing its functionality through a printer driver interface.
If novaPDF is installed you can simply click the "Print" button from any document-related Windows app to have your PDF created. You can also use novaPDF's Getting Started interface.

All editions
Add-ins for Microsoft® Office

novaPDF comes with add-ins for all Microsoft Office applications: Word, Excel, PowerPoint, Publisher, Visio and Outlook. It allos one-click conversion to PDF from Office apps.
A major advantage of the add-ins is the conversion of hidden hyperlinks and easy conversion of bookmarks.

PRO
PDF Security

You can secure your PDF documents (256-bit AES encryption) by requiring recipients to enter a password in order to view, print or copy/paste content from the PDF.
You are able to control whether the PDF can be viewed, printed, modified, copied or annotated. Furthermore, you can apply digital signatures certify the authenticity of the PDF document.

PRO
Digital signatures

If you have a digital signature you can sign your PDF documents thus certifying the authenticity and integrity of the PDF document for the recipient.
PDF files can be edited thus it's recommended to sign important PDF documents such as invoices, contracts, agreements to be sure the document hasn't been altered without authorization.

All editions
Merge PDF files

PDF merging refers to adding pages before the content of an existing file (inserting) or adding pages after the content of an existing PDF file (appending).
You can also merge multiple documents from different sources in a single one, so this option is useful when you need to "stich" together documents from different sources.

PRO STD
PDF watermarks

You can stamp an entire PDF (or individual pages from it) with an image or text that can have rotation, opacity, color variation or other effects.
Multiple watermark templates are included (i.e. confidential, date/time, draft, page index/count) but you can also define your own presets.

PRO
Send PDF via email

novaPDF can send created PDFs using the default email client, via SMTP or Outlook. You can send to multiple email addresses (as TO, CC or BCC) and zip the attached PDF file (with password protection).
There are also predefined SMTP servers for easy setup (AIM, AOL, Gmail, Outlook/Hotmail/Live, Yahoo).

PRO
PDF Overlays

PDF documents overlay (could also be called PDF stitching), means that you can insert the content of a PDF file in another PDF document (either in front of the existing content or as the background for the existing one) and create a single PDF file containing the merged information.
There are several templates included by default for easy setup (generic, invoice, letterhead).

All editions
Clickable links

Any visible text that starts with "http://", "www", "mailto:", "ftp://" or "file://" in your original document can be converted to clickable active PDF links if you choose to do so.
novaPDF can also verify if the file linked to exists during conversion to avoid broken links. Additional options allow opening the file in a new tab and customizing the underlining.

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PDF linearization

Also called fast web view, PDF linearization allows the creation of PDF files that can be easily viewed via the web browser. Instead of downloading the entire PDF file at once, the PDF will be "streamed" in the browser page-by-page.

All editions
Font embedding

novaPDF supports TrueType, OpenType and Type1 fonts and can embed these (or only subsets) to ensure portability. You can also choose which fonts to be automatically embedded or never embedded.

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Printer monitor

A Printer Monitor tool is distributed with the novaPDF installation as well. This tools allows you to monitor in realtime the status of all printing jobs, as well as record and archive print job info.

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License management

This allows you to manage the licenses for the installed printer driver. Managing licenses is useful when using the installed printer driver as a print server (via the shared network printer or remotely) to add, license, un-license computers/users, and release licenses.
If you have multiple licenses for a shared PDF printer, client computers will be automatically registered if licenses are available. However you can override that by manually managing what computers get to be licensed based on NetBios or their DNS names.

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Multiple print queues

You can add multiple virtual PDF printers all based on the same novaPDF print driver. You can even name the virtual PDF printers anything you want and that’s how they will show up in your list of "Devices and Printers".
The main advantage of having multiple PDF printers is that you will have a different print queue for each. This means that you can for instance have one of the printers shared as a PDF server while another locally and both could have their own printing queue and creating separate sets of PDFs.

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Private/public profiles

You can define private printing profiles for future use, each with its own profile settings (i.e. security, signatures, bookmarks). This way you can switch between different printing profiles without having to modify the settings again. These profiles are only available on the computer where they were defined.
However you can also create public profiles that are automatically propagated to all client computers. When using propagated public profiles, you can disallow client computers to switch to a private profiles.

All editions
PDF bookmarks

novaPDF can detect the headings in the document to be printed and add bookmarks in the generated PDF files. You have to define the text attributes for the document headings (font, size, style, color) and for the generated bookmarks.

PRO
Upload to FTP/SFTP

After the PDF is generated, novaPDF can automatically upload it to FTP or SFTP servers. You can define presets for the FTP/SFTP servers and use those for different profiles. Aside the generated PDF, other files can also be uploaded.

All editions
PDF/A Compliance

novaPDF can create PDF files compliant with the following PDF/A specifications: PDF/A-1a/b, PDF/A-2a/b/u and PDF/A-3a/b/u. PDF/A is a PDF file format used for long-term archiving of documents in electronic format that use PDF Reference version 1.4 or above.

PRO
User tags

You can define pairs of tag/value to be detected before the PDF is generated. novaPDF can then detect those tags from the original document and allows you to use those values as Macro names. It can also remove the whole page where a particular tag/value is present or removing only some parts of the text based on font formatting.

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Add extra metadata

Aside the regular document information (title, subject, author, keywords), novaPDF can also include extra copyright metadata that will show up in the properties of the resulting PDF file. You can set predefined "Copyrighted/Public Domain" metadata or add your custom copyright one.

All editions
After save actions

Custom actions can be defined to be performed after the PDF was successfully generated, such as opening (or not) the PDF file with the default viewer once it's created, or running a custom application with given parameters.

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