The fact that you can "edit PDFs" just as you could in Word for instance is a common misconception. That's not correct because the PDF file format focuses on the integrity of the layout – for instance, if you have a page with 3 paragraphs, each 10 lines long, that is what the PDF tries to show.
While there are PDF editing tools available, those aren't very good. Mainly those are used for minor cosmetic changes. The process of trying to edit a PDF file is time consuming and won't have the desired results. Instead, you should keep the original documents (i.e. Word, PowerPoint, OpenOffice, TIFF or others) for editing purposes. Once those are converted to flat PDFs, it's done with the purpose that the overall layout should never change.
Here are some other reasons why editing PDFs is not ok:
- Beats the purpose of PDF. Or at least doesn't serve its main purpose. A PDF is a standard for electronic documents, that allows users to transmit and have them reproduced accurately. Even the best PDF editor out there won't be able to re-create the PDF file back to the way it was originally, if it contains a mix of images, text, tables, formulas or anything else besides basic text. This happens because the portable document format is complex and wasn't developed with editing features in mind
- Simple alternatives. It's much more simple to edit the original document and re-create the PDF file, than to use a PDF editor and have the resulting PDF file look different and not accurately reproducing the original. If you need to exchange documents with other people with the main purpose of having them edit it too, there are other popular document formats that serve the purpose (such as those created by OpenOffice or Microsoft Word).
- High price. We're committed to quality and this is why we create all our programs from scratch without using any 3rd party components (as many of our competitors do). Delving that deep into the PDF format to be able to create a reliable PDF editor would be a tremendously resource-consuming task (with no short-term ROI) and would divert us from our main goal of continuously improving novaPDF. Not to mention the fact that the price of such a program would have to be fairly high to pay off the investment.
- Little demand. Our surveys showed that there is little interest for a PDF editor, the hype recently generated surrounding PDF editing has its roots into the marketing skills (and power) of the main player for this type of program - it's more an "artificial" demand than a real request. Furthermore, there are currently emerging free/open source PDF editors (such as PDFedit and PDFEscape) that in time will become the leaders of this niche.
Here are some of our suggestions if you need to edit a PDF document:
- Try to find the original document and edit it instead. If the PDF was sent to you, ask for it in an editing format (.odt, .doc, .docx), as it's very easy to re-create the PDF file once you've made the change (using novaPDF).
- If you need to make a correction in the PDF file you've received, then use annotations (Adobe Reader is a free PDF viewer that lets you add annotations) to make changes and send it back for reviewing.
- If you need to add pages to an existing PDF file, then you don't need a PDF editor to do that. novaPDF's merge feature lets you insert/append pages to an existing PDF file. You can read more about this here: Merge PDF files with novaPDF.
- As a last resort you can use an open-source PDF editor such as PDFedit, but use with caution as if you need the resulting PDF to match the original document accurately, there's a chance it won't happen if you edit it.
If you consider that this article contains errors or you have a different view on the matter, use the novaPDF Forum to leave us feedback and we'll be more than happy to do so.