Convert Word to PDF (Microsoft Office Word documents to PDF)

This tutorial shows how to convert a Microsoft Office Word document to a PDF. novaPDF is a PDF converter that allows creating PDF files from any Windows application that supports printing. If you don’t have novaPDF installed, use the Download page to download and install it.

On this page: Convert Microsoft Office Word 2007 files to PDF Video Tutorial Word 2007 Convert Microsoft Office Word 2010 files to PDF Video Tutorial Word 2010 Convert Microsoft Office Word to PDF files using the novaPDF Add-In

Microsoft Word is a word processing application part of the Microsoft Office suite. By installing novaPDF you can convert your word documents into PDF files – simply choose novaPDF as a printer and once you click the Print button your word files will be converted to PDF documents. Having your Microsoft Word documents in PDF format is an advantage if you want to send the documents to other users (the user receiving the document does not need Microsoft Word installed), send the documents to your portable devices or to print them.

Convert Microsoft Office Word 2007 files to PDF

By having novaPDF installed as a virtual printer, you can create PDF documents simply by printing to it instead of your normal printer. To create PDF files from Microsoft Word 2007 documents (docx to PDF):

  1. Open Microsoft Office Word 2007 and go to Office Button->Open (or press Ctrl+O), browse for the word document you want converted to PDF and open it
  2. Go to Office Button-> Print (or press Ctrl+P) and in the Printer section choose novaPDF
  3. Before creating the PDF file you can adjust novaPDF’s settings to customize the page from the Properties button (for example adding document information, embedding fonts, using auto-save options)
  4. Click on OK and choose a location where you want the PDF file saved. After the PDF is created it will be automatically opened in the default PDF viewer (this can be configured too using novaPDF's Properties window).
  • word2007topdf flat

Video tutorial on how to convert Word 2007 to PDF:

Convert Microsoft Office Word 2010 files to PDF

Creating PDF documents from Word 2010 has never been easier when using novaPDF as the virtual printer.
All the users have to do is follow up on these next steps:

  1. Download and install novaPDF on your computer if you haven't done this yet by accessing our Download page.
  2. Open the .docx file in MS Word 2010, click File > Print and select novaPDF from the available printers dropdown list.
  3. If you need to adjust novaPDF's specific settings, click on the  "Printer Properties" button.
  4. Click Print, fill in the path where you want to save your PDF and press OK.
  • word2010topdf flat

Watch this video tutorial on how to convert Word 2010 to PDF:

Convert Microsoft Office Word to PDF files using the novaPDF Add-In

During installation novaPDF gives the option to install an add-in for Microsoft Office applications. By default is checked and it will add in the supported Microsoft Office applications (for now is available in Word and Excel) another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button.
To create PDF files from Microsoft Word using the novaPDF Add-in for Microsoft Office:

  • Open the Microsoft Word document you want to convert
  • Click on the novaPDF menu item
  • Optionally you can change the settings of the novaPDF printer, or those of the novaPDF Add-in for Microsoft Office
  • Click on Save As PDF and you'll be asked for a location where to save the resulting PDF file

The add-in has installs itself with default settings, but those can be modified if you need advanced customization of the resulting PDF. These are the settings to configure in the novaPDF Office Add-in:

  1. Advanced - This lets you select which printer to use and if you want to save the document before converting it.
  • advanced addin

In the Advanced tab we have the following options:

  • Save document before printing - When checked, it will save any changes done to the currently opened document before doing the conversion to PDF.
  • Convert document information - If you have any information added via document properties in Word, you can have that recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject, Keywords, ...). By default this option is checked.
  • Use novaPDF printer - This will detect if you have other editions/versions of novaPDF installed and you'll be able to select which version/edition to use for the current conversion process.


2. Bookmarks - You can set various options related to detecting and generating PDF bookmarks.

  • bookmarks addin

In the Bookmarks tab we have the following options:

  • Convert Word Bookmarks to PDF Bookmarks - This is checked by default and will convert any Bookmarks defined already in the current document to bookmarks in the resulting PDF files.
  • Convert Word Headings to PDF Bookmarks - If this is checked, you can select which headings from the Word document will be transformed into bookmarks in the resulting PDF files. By default all tags with Heading (1-9) will be converted, as well as Title and Subtitle.

3. Links - This section lets you customize how links will be detected and converted in the resulting PDF file.
  • links addin

In the Links tab we have the following options:

  • Generate PDF Links - If this is checked, all links in the current document will be detected and converted as active links in the resulting PDF file.
  • Convert cross document links - If checked it will convert links pointing to other documents.
    • Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/file.pdf instead of C://Documents/file.pdf)
    • Change file extension to PDF - when creating cross document links, all those pointing to other files can point to PDF files having the same name/path (in case those will be converted afterwise)
  • Convert cross reference links - If checked this will convert the cross-reference links from Word (links that point the reader to various places within the same document).
  • Convert Footnote and Endnote links - Check this to make sure that hyperlinks from Footnotes/Endnotes get converted to active PDF links.
  • Convert Internet links - If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF document.
  • Convert links in Header and Footer - As with Footnote/Endnote links, you can choose if you want links in header/footer converted in the resulting PDF file. Default is checked so links will be converted.

novaPDF includes a PDF merging (combining) option, so if you want to add new Microsoft Word documents in an existing PDF file you can use novaPDF's own merge option. This will let you print a Word document to PDF and after that print other documents to the same pdf (before, after or as background/foreground for the existing PDF). Even better, you can merge content with an existing PDF from other programs too (so for instance if you want to print to the same PDF a Word document, a PowerPoint presentation, an Excel worksheet and a Publisher file, you can use novaPDF's merge/combine/overlay option to do so). You can read more about the PDF merging option here: Merge PDF files with novaPDF

This tutorial shows how to convert Microsoft Office Word documents to PDF files (doc/docx to PDF), if you have suggestions on how to improve this article add a comment or rate it.

Applies to:

  • novaPDF Printer 1.x - 7.x
  • Microsoft Office Word 2000, XP, 2003, 2007, 2010

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